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Digital Signage

Policy

Digital signs serve as a visual communication medium to inform the Biola community. Only registered students, student organizations, faculty, staff and campus departments/offices are permitted to display digital content – slides and/or video – on the sign system. Slide content may not advertise or promote external organizations. It is the responsibility of the person or group submitting slide requests to provide content and graphics for the creation of the slide, or the entire completed slide. For helpful information about creating digital slides and moving graphics please follow these guidelines and procedures.

Enrollment, Marketing and Communications (EMC) reserves the right to address concerns with the digital signage content in order to augment the overall mission and branding of the university. Any content that promotes or condones behavior that violates university policies will not be approved for display. In an effort to optimize the management of the digital signage content, EMC also reserves the right to determine what content is displayed at which sign location(s) and determine the duration, dates, and times of content displayed.

Content that violates the digital signage policy or does not meet the guidelines will not be approved for display or returned for revisions.

Content must be submitted electronically a minimum of two (2) business days prior to the first date the content is requested to be displayed on the digital signs. The maximum runtime for digital signage is two weeks (14 days).

Please note this policy and procedures does not apply to the marquee on Biola Ave. Please contact ucm@biola.edu for guidelines for posting on the marquee.

Procedures

Forms

To submit a digital signage request, please use one of the following forms:

Format

Please submit your image in JPG format:

  • The dimensions of the image should be: 1920px wide, 1080px high
  • The resolution should be: 72 dpi
  • Max file size should be 400 KB; minimum is approximately 100 KB

Note: Signs must be in the proper format to be considered.

All sign requests must be submitted through the Digital Signage Request Form within two (2) business days prior to the desired posting date. Enrollment, Marketing and Communications has developed six standardized templates for all campus signs. If you do not have an existing slide and do not have the training, tools or time to design one on your own, an EMC representative will be happy to create a slide for you, free of charge. The slide will be ready to post in two (2) business days. Any urgent posts need approval from the communications office.

Times and Locations

Please include the date and time to start and stop displaying the content.

*Note: The maximum runtime for digital signs is two weeks (14 days).

The monitors listed below, managed by the Office of University Communications, are available for slide submission.

  • Café monitors (2)
  • Eagles’ Nest
  • Residence Hall Lobbies (8)
  • Sutherland Lobby
  • Talbot East Lobby
  • Library Main Level (near elevator)
  • Upper Student Union building

The monitors in the Library lobby, Crowell Business lobby and Marshburn lobby are managed independently by their respective departments.

Birthday Request

Access the birthday request form.

Commemorate a birthday of a Biola student, staff or faculty member by displaying a message on all digital sign locations on their birthday. Birthday messages can be purchased for a cost of $25. Payment must be made no later than two (2) business days prior to the date that is desired.

Birthday messages may include:

  • The individual’s name
  • Picture of the individual
  • 50 characters max

Please note: If you would like to include a picture of the individual, please email a JPEG or PNG file to student.comm@biola.edu directly after you have made your payment.

Once your payment is processed, Enrollment, Marketing and Communications will fill in a birthday template with the information provided. There is a limit of five (5) birthday messages available each day, so request your message in advance. Requests will be processed in the order in which they are received and will be taken on a first-come, first-serve basis. You will receive an email confirmation after the birthday request has been processed.

Guidelines

Digital signage content may include:

  • Emergency notifications
  • On-campus news
  • On-campus events
  • University social media highlights
  • Student content (club advertisements, Student Government information, etc.)
  • Presidential message
  • University messages
  • Birthdays (paid announcements)

Content may not:

  • Endorse a political issue or candidate.
  • Promote or condone behavior that violates university policies, or local, state or federal law.
  • Encourage the sale or consumption of alcoholic beverages or tobacco-related products.
  • Advertise goods or services from external organizations.
  • Infringe on copyrighted or trademarked works of others. Copyrighted and trademarked material may include: logos, digital images, photographs, paintings, movies, videos and written works. Refer to Biola’s copyright policy for more details.
  • Content unrelated to the university or related to other universities.
  • Include content or images that may be incendiary or might provoke negative reactions.


Do's and Don'ts of Digital Images

Do
Don't
Use good contrast and legibility Use too many colors
Use short phrases. Try three lines of text with five words or five lines of text with three words Crowd with text
Use large text. The recommended minimum is 30 pt. font (Arial) Use more than two fonts
Create visual hierarchy Let elements blur together
Use images related to the topic Use Quick Response (QR) Codes
Use a logical sequence for text Arrange text vertically

Questions about the policy, guidelines or procedures should be directed to student.comm@biola.edu.


Examples of quality digital signage:

Example of Digital Signage


Example of Digital Signage


Example of Digital Signage