4. Occupancy

Residence Requirement

All unmarried freshmen and sophomores are required to live in University housing unless they are living with their parents, are enrolled for less than full-time coursework or are 21 years old.

Freshman and Sophomore students who plan to commute from their parents’ home must complete an online Commuter Request form, available on MyBiola > Student Tab > MyHousing link > ApplyOnline.

  • Residents who turn become a Junior or turn 21 during a semester may move out of University housing at the end of that semester, but not before the end of that semester (see Contract Cancellation).
  • Residents who drop to less than full-time coursework are not required to remain in housing, but may request to remain in their room assignment if space is available (unless they are graduating seniors).
  • Any freshman or sophomore under 21 years of age and not living with their parent(s) or guardian(s) will be required to live in University housing if at any time they register for full-time coursework, unless they have been granted an exception to the Residence Requirement.

Room Use

  • Only students officially assigned to a room or apartment may reside in that room or apartment.
  • University housing is to be used only for residential purposes. Selling or conducting a business, including the performance of services with no exchange of payment, from rooms or apartments is prohibited.
  • No tattooing or piercing is to be performed on any campus property.

Part Time Students

  • Students enrolled for less than full-time coursework or who are involved only in student teaching or practicum assignments will be offered University housing on a space-available basis.
  • Part-time students and students involved only in student teaching or practicum assignments must be cleared by the Housing Office and by the Finance Office in order to be assigned to University housing.
  • Graduating seniors who have less than a full-time load of units to complete in order to graduate are considered “full time” for the purposes of housing and may occupy University housing for their final semester.

Holidays, Interterm & Summer Housing

The 2012-2013 Academic Year, for the purposes of the Housing & Food Service Contract, begins Opening Day, Friday, August 24, 2012 and runs through the day of Spring Commencement, Saturday, May 26, 2013, excluding Christmas Break (Saturday, December 22, 2012 through Sunday, December 30, 2012).

Semester housing fees listed under Room Rates do not apply to Christmas Break, Interterm or summer. Residence hall housing for Interterm and summer as well as apartment housing for Christmas, Interterm and summer must be arranged for separately and is subject to the relevant fee structures.

Summer 2012, May 26 - August 23 (90 days)$1,700
Prorated daily for stays less than 90 days
Christmas 2012, Apartments Only, December 22-31 (10 days)$200
Prorated daily for stays less than 10 days
Interterm 2013, January 1-21, 2013 (21 days)
No cost with an academic year housing contract, otherwise$420
Prorated daily for stays less than 21 days
Summer 2013, Hart Hall only, May 25 - August 22 (90 days)$1,720
Prorated daily for stays less than 90 days

Thanksgiving

  • Students are welcome to remain in Biola housing during the Thanksgiving Break at no additional charge. There is no sign-up requirement.

Christmas Break

Undergraduate Residence Halls

  • All halls close for Christmas Break. All residents must complete end-of-Fall check-out whether or not they are permanently moving out of housing. End-of-Fall check-out consists of completing and submitting a safety checklist provided by Residence Life, as well as returning the room key. Students who do not check out properly are subject to Residence Life fines. Students who do not return their room key will be billed the $55 cost to rekey the room.
  • Approved athletic teams may be given approval in writing to keep their room keys in order to return for events. These residents are still required to complete end-of-Fall check-out with their Residence Life staff.
  • Non-graduating residents must vacate their rooms/apartments no later than 10:00 p.m. Friday, December 21, 2012. Residents may leave their belongings in the room/apartment, but will not have access to the room/apartment during the break.
  • Residents graduating in December must checkout and vacate their rooms/apartments no later than 10:00 a.m., Saturday, December 22, 2012
  • Graduating residents who wish to live in Biola Housing after graduation while completing student teaching must get pre-approval from the Undergraduate Housing Office prior to December 10, 2012.
  • International students or students who cannot go to their parents’ homes are encouraged to make alternate housing arrangements with friends or through their local churches, or stay in a local hotel.
  • Any student not signed up for Christmas housing (or without special permission in writing from the Undergraduate Housing Manager, Resident Director or Resident Coordinator) found INSIDE a Biola University residence hall or apartment at any time after the buildings close will be removed and will be referred for disciplinary action, regardless of whether or not the student is assigned to the building for the Fall and/or Spring semesters. ONLY APARTMENT RESIDENTS are eligible to sign up for Christmas housing.

Undergraduate Apartment Housing

  • Undergraduate apartments do not close during Christmas Break, however apartment residents MUST SIGN UP for Christmas housing on ApplyOnline from November 15 – December 10, 2012. Any student not signed up for Christmas housing (or without special permission in writing from the Undergraduate Housing Manager, Resident Director or Resident Coordinator) found INSIDE a Biola University residence hall or apartment at any time after the buildings close will be removed and will be referred for disciplinary action, regardless of whether or not the student is assigned to the building for the Fall and/or Spring semesters.
  • Interterm

    • Interterm housing is only available to students who are registered for Spring 2013 AND who are enrolled for Interterm classes, international students, Spring athletic team members, involved in the Spring play or musical, or students who live outside local commuting distance with local employment continuing through Interterm.
    • Any student planning to live in University housing during any portion of Interterm MUST APPLY FOR INTERTERM HOUSING on MyHousing ApplyOnline prior to the December 31 deadline.
    • Students who want Interterm Housing and are qualified, yet do not apply by the deadline will be permitted to stay on a case-by-case basis. Students who live within commuting distance will not be approved to stay. A $50 late sign-up fee will be charged to any student permitted to stay.
    • Students found staying in Biola housing during Interterm without applying or getting late approval will be fined a minimum of $100 and will be required to vacate the premises.
    • Interterm Housing Check-In is at the Housing office (Student Services Building). See Important Dates section for dates and times.
    • All students planning to live in University housing during Interterm must be registered for the Spring 2013 semester. Continuing students who do not plan to remain in housing for Spring 2013 must submit a Housing Cancellation Request form and vacate their rooms by the Christmas Break Closing Date (see IMPORTANT DATES) to avoid interterm Housing Charges.. Students who wish to apply for an exception to remain in University housing for an Interterm class should inquire at the Housing Office to learn whether their room will be available. Those who are granted exceptions to stay or who submit a Housing Cancellation Request Form after Christmas Break Closing Day will pay the Interterm rate for the number of days their belongings are in a University room or apartment, or until their key is returned, whichever is longer.

    Easter Break

    • Students are welcome to remain in Biola Housing during the Easter Break at no additional charge. No sign-up process is required for remaining in undergraduate housing during Easter Break since all are welcome to stay. There is limited meal service in the Eagle’s Nest only during Easter Break (see IMPORTANT DATES).

    Summer

    • In order to be eligible for Summer Housing students must be registered for summer session, or pre-registered for the upcoming fall semester regardless of whether they are taking summer classes. Summer Housing is NOT available to students who have graduated or withdrawn from the University at the end of the Spring semester.
    • Any student planning to live in University housing during any portion of the summer must apply in the Housing Office during the posted dates for the Summer Housing Application. Students will be billed for the dates they sign up for on their Summer Housing Application. Extensions or early cancellations must be requested IN WRITING to the HOUSING OFFICE. Approvals for extensions or early cancellations will be given in WRITING from the Undergraduate Housing Manager.
    • At any time you are living in University housing you are responsible for all terms and conditions of the Student Handbook, the Housing & Food Service Contract and the Housing & Food Service Handbook at the rate(s) determined by Auxiliary Services.

    At any time you are living in University housing you are responsible for all terms and conditions of the Student Handbook, the Housing & Food Service Contract and the Housing & Food Service Handbook at the rate(s) determined by Auxiliary Services.

Triple Rooms

Designated Triple Rooms

  • Each year, in the event the University deems it necessary in order to accommodate new incoming students, rooms normally designed for double occupancy will be designated as three-to-a-room occupancy. These rooms are known as designated triples.
  • The designated triple occupancy room rate is approximately 75% of the normal room rate for the Academic Year. This rate applies to occupants of designated triples regardless of the actual number of residents in the room. This reduced rate will remain in effect as long as the room is still considered a Designated Triple by the Undergraduate Housing Office.

Permanent Triple Rooms

  • Permanent triples are rooms that are designed in size for a minimum of three occupants. Permanent triples are located in Hope Hall and Horton Hall. Permanent triple rooms have the same per-person room rate as double-occupancy rooms in the same building.

All Triple Rooms

  • All furnishings in triple rooms must remain in the rooms for the entire Academic Year, even if fewer than three students are residing in the room.
  • TheThe Housing Office reserves the right to assign additional residents to any triple room in the event one or more of the original roommates leaves the room assignment. Residents of designated triple rooms may not request to have any empty bed(s) in the room remain vacant
  • Residents of triple rooms may not request to have any empty bed(s) in the room remain vacant.

Single Rooms

Permanent Single Rooms

  • Permanent singles are rooms that are designed in size for one occupant, or which have been determined to be too small for two occupants. Permanent singles are located in Emerson Hall, Hope Hall and Horton Hall.
  • All permanent single rooms in Hope and Horton Halls are held for use by residents needing accommodations and are assigned in conjunction with the Learning Center.

Married Undergraduate Students

  • Married undergraduate students may inquire about availability or apply for apartment housing through the Graduate Housing office in Auxiliary Services.
  • The Auxiliary Services department secretary maintains a list of local apartment complexes and property owners eager to rent to Biola students. Check at the Student Services Building front desk or call 562-903-4872 for the latest available listing.

Graduate Students

  • Off-campus apartments, owned or leased by Biola University, will be made available to single and married Graduate students. All Graduate students interested in Biola-provided housing should contact Auxiliary Services for availability and locations.
  • Single graduate students may be housed in undergraduate housing on a space-available basis. Rooms are double occupancy. Meal plans are required (10-meals-per-week minimum). Graduate students are not offered the option of reserving rooms in undergraduate housing for the following academic year, but must apply to be put on a waiting list for space-available housing in undergraduate halls for the upcoming year.

Adult Degree Program Students

No University housing is provided for students enrolled in the Adult Degree Programs. These continuing education programs provide evening and weekend classes and are considered, for the purposes of housing, to be commuter programs.

Contract Cancellation

Important Cancellation Information

  • Undergraduate Housing Contract durations is both Fall and Spring semesters.
  • Cancellation must be made by the contracted student, not by a relative, friend, roommate, Biola staff member or any other party. Failure to comply strictly with cancellation procedures as stated herein will continue to bind you to all terms of the Housing & Food Service Contract for the academic year.

Canceling the Meal Plan Portion of the Contract

  • Students contracted for residence hall housing may not cancel their Meal Plan so long as the Housing portion of their Contract is in effect.
  • Cancellation of the housing portion of your Housing & Food Service Contract does not cancel the Meal Plan portion. You must cancel your meal plan in person at the Auxiliary Services office, Student Services Building or by e-mailing Carolyn White (). Do not rely on any office, department or personnel to inform Auxiliary Services for you.
  • Failure to register for or to use the meal plan does not cancel the Meal Plan portion of your Contract. Withdrawal from the University, or cancellation or termination of the Housing & Food Service Contract does not automatically cancel the Meal Plan portion of the Contract. You must cancel your meal plan by letter, in person at the Auxiliary Services Office, Student Services Building, or by e-mail to . Do not rely on any office, department or personnel to inform Auxiliary Services for you
  • Failure to register for or to use the meal plan does not cancel the Meal Plan portion of your Contract. Withdrawal from the University, or cancellation or termination of the Housing & Food Service Contract does not automatically cancel the Meal Plan portion of the Contract. You must cancel your meal plan by letter, in person at the Auxiliary Services Office, Student Services Building, or by e-mail to Carolyn White (). Do not rely on any office, department or personnel to inform Auxiliary Services for you.
  • Meal Plan holders will be responsible to pay for the meal plan through the week in which the meal plan is cancelled at the Auxiliary Services Office. If at any time the meal plan holder decides to cancel the meal plan such cancellation must be made with Auxiliary Services. Billing will continue through date Auxiliary Services is informed directly of the cancellation

Canceling the Housing Portion of the Contract

  • Students are held responsible for fulfilling their Housing Contract. Any requests to cancel are subject to cancellation fees and will only be considered for the following reasons: withdrawal/transfer to another school, commuting from parents’ home, Freshman/Sophomore (FR/SO) Residency Requirement expiration, change from full- to part-time status.
  • To begin the cancellation process students must submit a Housing Cancellation Request Form to the Housing Office. This form can be obtained from a Housing Office staff member or on the Biola University Housing and Residence Life website.
  • Regardless of when cancellation of the Housing portion your Contract is submitted or approved, official cancellation will not take effect until you have properly checked out of your room. Follow the Check Out Procedures
  • Should your Contract be terminated, you must vacate your Housing Assignment within 24 hours unless special permission, in writing, has been obtained from the Housing Manager ( or extension 5838) or his/her designee.

Cancellation Conditions

  • WITHDRAWAL/TRANSFER: The Housing portion of your Contract will be considered cancelled if you officially withdraw from, or are no longer enrolled at Biola University. The official housing cancellation date is the date your completed Departure Form is received in the Registrar's Office, or your date of graduation. The housing portion of the Housing & Food Service Contract is also considered cancelled if a resident marries during the course of the academic year.
  • MOVING HOME: If you will be living at your parents’/legal guardians’ home and wish to be released from your Housing & Food Service Contract you will be expected to exercise the Purchase Release Option described below. Complete a Housing Cancellation Request Form (available in the Housing Office, Student Services Building). Requests for other types of arrangements will be evaluated on a case-by-case basis and, if approved, will be subject to the Purchase Release Option.
  • FR/SO RESIDENCE REQUIREMENT EXPIRATION: You may request a cancellation of the Contract if you will turn 21 or complete enough units to achieve junior status prior to the first day of Spring Registration, AND you were not already either a junior/senior or 21 at the beginning of the Fall semester. In this case, you may be released from the Housing & Food Service Contract for the Spring semester. If you exercise this option you must complete a Housing Cancellation Request Form (available in the Housing Office, Student Services Building) no later than the final day of the Fall semester and must check out of your assigned room by Christmas Break Closing Day.
  • REDUCTIONS FROM FULL- TO PART-TIME STATUS: If you change from full-time to part-time status during the academic year and wish to be released from your Contract you will be expected to exercise the Purchase Release Option described below. Complete a Housing Cancellation Request Form (available in the Housing Office, Student Services Building).
  • If none of the above circumstances apply AND you have experienced an extreme change in circumstances since the date you contracted for housing, you may petition the Housing Office for permission to be released from your Housing & Food Service Contract. Contact the Housing Office for any necessary instructions, deadlines and/or forms related to the Residence Exception process. Complete a Housing Cancellation Request Form (available in the Housing Office, Student Services Building) and indicate in detail exactly what has changed in your financial circumstances from the time you signed your electronic Housing Contract. The more detail you include, the better. Submitting a request does not guarantee you will be released from the Contract. If you are released from your Contract you may be required to exercise the Purchase Release Option described below.

Purchase Release Option

  • All contracted residents are expected to fulfill the full term (the entire academic year) of their Housing & Food Service Contract. Housing at Biola is in high demand; some students who desire housing may be turned away due to lack of available beds. Therefore, the expectation is that all students who contract for housing will have thought out the LEGAL COMMITMENTS of signing a Housing & Food Service Contract ahead of time, and will have entered into an academic year Contract with the full intention of abiding by all its provisions.
  • Students who wish to exercise the Purchase Release Option will pay a prorated housing charge to be released from the Housing & Food Service Contract. The amount of the charge depends upon when the contracted resident wishes to be released. Students will pay two (2) months’ prorated housing fee to be released from a Housing & Food Service Contract prior to or during the Fall semester. Students will pay one (1) months’ prorated housing fee to be released from a Housing & Food Service Contract at the end of the Fall semester or during the Spring semester. In either case, if the student completes all check-out procedures (see CHECK-OUT PROCEDURES, below) the student’s Housing Reservation deposit will be refunded to their student account.

Roommate Cancellation/New Roommate Notification

  • If one or more of a student’s roommates cancels, the remaining student will not be expected to pay for the empty spaces.
  • The remaining student(s) should be prepared to accept a new roommate at any time, at the discretion of the Housing Office. The Housing Office will notify remaining student(s) of new roommates via MyHousing Overview, located by link from my.Biola.edu. Notification may take place the same day the roommate is due to move in.
  • Any resident who, by their behavior or attitude, or by moving personal belongings into a vacant space, makes it impossible or undesirable for a newly assigned roommate to stay in the vacancy will be considered to have “bought out” the vacancy and will be billed retroactively to the date the space became vacant. Disciplinary action may also result.

Refunds

  • If you qualify for or are granted a cancellation of your Housing & Food Service Contract, you will receive a prorated refund of housing charges and/or meal plan charges credited to your student account balance.
  • Refunds are given only during the academic year in which the original charges were incurred.
  • Housing refunds are calculated on a daily basis as of the date on which you (1) officially withdraw from the University, or (2) properly check out of the Housing Assignment, whichever is latest.
  • Refunds for meal plans will be calculated from the beginning of the week (Monday-Sunday) following the date on which you cancel the meal plan at the Auxiliary Services office, Student Services Building. Flex dollars are not refundable separately. Unused flex dollars may not be turned in for cash.
  • All refunds, including housing reservation deposits, prorated housing charges and prorated meal charges will be applied to your University account balance. Requests for cash refunds of amounts in excess of your account balance must be directed to the Accounting Office, extension 4760. See the “Housing Reservation Deposit” section for deposit claim deadline dates.

Academic Dismissal

  • Students who are academically dismissed will be billed for any amount of time their belongings are in the room/apartment, or until their key is returned to the Housing Office, whichever is later. The student’s Housing Deposit will be refunded to their student account.
  • Students who are academically dismissed for the Spring semester will not be billed for Interterm housing. Only Spring charges will accrue until check-out and/or key return is completed (see prior paragraph).

Disciplinary Dismissal

  • Students who are dismissed at any time of the academic year for disciplinary reasons will automatically forfeit their Housing Deposit and will be billed for the portion of time their belongings were in their room, or until their key is returned to the Housing Office, whichever is later. These students are also subject to relevant prorated Housing charges, meal plan charges and Residence Life fines.

Vacancies

  • After the first three weeks of classes in each semester, single occupants of a double occupancy room may be provided the opportunity to remain as the sole occupant if there is no waiting list for that hall, floor or building and they agree to pay the additional 30% charge to “buy out” the vacant space. All furnishings must remain in the room even though a vacancy has been “bought out”.
  • After the first three weeks of classes in each semester, residents of apartments with a vacancy may be provided the opportunity to keep that space vacant if 1) there is no waiting list for that apartment building and 2) all remaining residents agree to pay the additional 30% charge to “buy out” the vacant space. The “buy out” charge will be apportioned as agreed among the remaining residents of the unit. All furnishings must remain in the apartment even though a vacancy has been “bought out”.
  • Because of higher demand for housing during the fall semester, no vacancies will be offered for “buy out” until all students desiring housing have been placed and “Room Change” has ended, whichever comes latest.
  • If at any time you move into an empty room you will be required to “buy out” the room at the additional 30% rate.
  • If you are the single occupant of a double occupancy residence hall room or if there is a vacancy in your apartment and you have not “bought out” the vacant space, you should be prepared to accept a new roommate at any time, at the discretion of the Housing Office. The Housing Office will notify you of a new roommate assignment via Biola’s internal e-mail. Notification may take place the same day the new roommate is due to move in.
  • All vacancies are considered equally available for placement of new residents or breakdown of temporary triples. There will be no “last priority” assigned to “protect” any vacant space.
  • Any resident who, by their behavior or attitude or by moving personal belongings into a vacant space, makes it impossible or undesirable for a newly assigned roommate to stay in the vacancy will be considered to have “bought out” the vacancy and billed retroactively to the date the space became vacant. Disciplinary action may also result.

Check-In Procedures

  • All residents must check in with designated Housing staff during the Fall semester check-in period and when they return for either Interterm or Spring semester. Failure to check in will result in a $100.00 fine. See the IMPORTANT DATES section of this document for the check-in dates and times for each term, and for Room Claim Deadline dates.
  • No residents are to check in prior to Opening Day except by permission of the Housing Office.
  • Students who have not checked in to their Housing Assignment by 4:30 p.m. on the Housing Claim Deadline must first check with the Housing Manager in the Housing Office, Student Services Building to determine if their assignment has been changed (562-944-0351, extension 5838). If you know you will not be able to claim your Housing Assignment by the Claim Deadline, you must notify the Housing Office before the Room Claim Deadline to have your space saved ( or 562-944-0351, extension 5838).

No-Shows

  • Students with Housing & Food Service Contracts in effect who do not claim their Housing Assignment by the Housing Claim Deadline will forfeit their Housing Deposit and pay one month’s prorated “No Show” housing charge. If you know you will not be coming to or returning to Biola, notify the Housing Office in writing or via e-mail prior to the relevant Housing Claim Deadline date (first day of classes). Do not rely on any office, department or personnel to inform the Housing Office for you.

Late Enrollment

  • Residents who do not complete enrollment by the final date of Late Enrollment either semester (see Important Dates) will be required to move out of their room/apartment and remove all their belongings from campus within 24 hours of the final date of Late Enrollment. Such unregistered students may not use “guest nights” to prolong their stay on campus (see Visitors).

Room Changes

  • Room changes are not permitted. Students who contract for University Housing are assigned to one specific room/apartment.
  • Depending on occupancy needs, a limited room change period may be offered at the discretion of the Housing Office. If such a room change period is offered, students will be notified via Biola e-mail and on the Housing website.
  • Any requests for a “special exception” room change must be approved by the relevant Resident Director or Resident Coordinator, and by the Housing Manager. Approval is not guaranteed. The needs of each resident and the particulars of each situation will be considered on a case-by-case basis. If the room change request is related to medical or psychological issues the student may be required to submit documentation to The Learning Center.
  • If you make an unauthorized change at any time of the year, or invite someone to move into your room without approval in writing from the Housing Manager, you will be charged a minimum of $100.00 and will be required to return to your original Housing Assignment.

Open House

Purpose

We believe in protecting communities by limiting the number of hours students of the opposite sex can be present on a floor or in an apartment. We desire to see our students value, develop, and maintain healthy friendships with the same sex as well as learn to practically develop and protect healthy relationships, pursue sexual purity, and honor Christ and themselves by establishing appropriate boundaries.

Open House Hours

  • Residence Halls (except for Thompson Hall)
    6:00 pm – 11:00 pm Wednesday, Friday
    2:00 pm – 11:00 pm Saturday, Sunday

  • Thompson Hall Only
    6:00 pm – 11:00 pm Monday-Thursday
    12:00 pm – 12:00 am Friday, Saturday
    12:00 pm – 11:00 pm Sunday

  • Apartments (Welch, Li, Lido Mirada, Beachcomber, Tradewind, Tropicana)
    12:00 pm – 11:00 pm Sunday-Thursday
    12:00 pm - 1:00 am Friday, Saturday

  • Open House will begin no earlier than the first day of classes each semester.
  • Except for Thompson Hall and the apartments, there will be NO OPEN HOUSE during Interterm, Thanksgiving Break, Spring Break and finals week of both semesters.

Standards of Conduct

  • Rooms/apartments are off limits to students of the opposite sex except during Open House hours.
  • All doors will remain WIDE OPEN when visitors are present.
  • Any behavior that is considered compromising, sexually inappropriate, or causes others in the community to be uncomfortable is prohibited.

Visitors

  • Visitors of the opposite sex are welcome in the respective residence hall lobbies during posted hours. Please note that the Alpha lobby closes daily to male visitors and the Emerson Hall lobby closes daily to female visitors from 1:00 a.m. to 8:00 a.m.
  • Non-Biola visitors in the residence halls and apartments must be accompanied by a resident.
  • Unaccompanied juveniles are not allowed to enter the residence halls or apartments, or to use the vending machines.
  • Be sure to check with your roommate(s) before you invite anyone to stay in your room or apartment.
  • Overnight guests must be of the same gender as room/apartment occupants and are limited to three (3) total nights in University housing per semester (exceptions to be discussed with the Residence Life staff) and must have the consent of all roommates. This does not apply to students who have not completed Registration by final date of Late Registration, or who have been required to move out of University housing or to their belongings. Such students are expected to leave all University housing by the deadline given and may not use “guest nights” to prolong their stay in housing.
  • Residents must register their guests with the Residence Life staff by completing the Guest Registration Form on myBiola.
  • Residents are responsible for the behavior of all their guests.
  • The University reserves the right to require guests to leave if they are in violation of University rules and regulations or federal, state or local laws, and/or disturb other residents

Absence from the Residence Halls or Apartments

Given the nature of emergency situations, anyone expecting to be absent from the residence halls or apartments for more than 24 hours is encouraged to notify their roommate and the Residence Life staff. They should specify their location, a telephone number where they can be reached in case of an emergency, and when they plan to return.

Illness

  • If you become ill, you may designate someone to pick up meals for you. The person you designate to pick up your meals must bring your Biola student ID card to the Café Office.
  • In case of serious illness or injury please notify your Residence Life staff.

Check-Out Procedures

  • At the end of the Academic year, if you have not contracted for housing during the summer months you must check out of your Housing Assignment on the day and times specified below.
  • You are considered to have checked out when all personal goods and belongings have been removed from the residence hall or apartment building and you have completed the checklist below.
  • If you are granted a cancellation of the Housing & Food Service Contract, you must properly check out of your Housing Assignment within 24 hours from the time the cancellation is granted.
  • Meal Plan Contracts must be canceled separately in order to receive a refund. You must cancel your meal plan by letter, in person at the Auxiliary Services Office, Student Services Building, or by e-mail to . Do not rely on any University office, department or personnel to inform the Meal Plan Office for you.
  • Failure to comply with check-out procedures will continue to bind you to all terms of the Contract and may also result in fines.
  • A Biola University staff signature on a check-out form does not release the Student from liability for damages or cleaning costs for which the Student is responsible.
  • Facilities Services and/or Auxiliary Services will perform damage inspections near the end of the Fall semester and after Year-End Closing Day. All damages found at these times which were not recorded in the check-in portion of the Room Condition Form will be billed to the resident(s) of the room, apartment, hall, floor or building.
  • You may not check out for anyone other than yourself.
  • At the end of the Fall semester:
    • All non-graduating residents must complete check out by 10:00 p.m. on the Friday of Commencement.
    • All graduating residents must complete check-out by 10:00 a.m. on Saturday the day after Commencement.
    • Residents involved in behavior which violates the Student Handbook or Housing & Food Service Handbook, or which is deemed by the Residence Life staff to be disruptive may be asked to leave immediately
  • At the end of Spring semester:
    • All residents not moving to Summer Housing must complete check out by 2:00 p.m. the Saturday of Commencement. Exceptions may be granted by the appropriate R.D. or R.C.
    • Regardless of the deadline printed above, residents of the building designated for Summer Housing may be asked to move earlier to accommodate incoming summer residents.
    • Residents involved in behavior which violates the Student Handbook or Housing & Food Services Handbook, or which is deemed by the Residence Life staff to be disruptive may be asked to leave immediately.
  • Students moving to Summer Housing will remain in their Spring rooms/apartments through Saturday night the day of Commencement. Summer Housing check-in will take place at the Summer Housing residence hall beginning 10:00 a.m. Sunday the day after Commencement. All year-end check-out procedures from Spring rooms/apartments and all check-in procedures for Summer Housing must be completed by 2:00 p.m. Sunday the day after Commencement.

Check-Out Checklist - ALL ITEMS MUST BE COMPLETED OR CHECK-OUT IS INCOMPLETE (see Check-Out Fines)

  • [ ] Your room or apartment and its surrounding area must be completely clean.
  • [ ] Furniture, cupboards, medicine cabinets and storage areas must be free of personal items and debris.
  • [ ] Furniture, doorjambs and window sills must be dusted.
  • [ ] Walls, ceilings and all other surfaces must be free of posters, Poster Putty, finishing nails, hard wall hangers and stickers.
  • [ ] All personal belongings and trash are to be out of the residence hall room or apartment.
  • [ ] The area outside the door must be free from personal articles and trash.
  • [ ] All trash should be deposited in the large bins outside the residence halls or apartments.
  • [ ] Vacuum and/or mop floor surface inside your room or apartment.
  • [ ] Apartment residents must clean their bathrooms including shower, shower door, tub, sink, counter, commode, medicine cabinet and floor.
  • [ ] Apartment residents must also clean the kitchens including stove top, oven, refrigerator interior and exterior, sink, counter, cupboards and floor.
  • [ ] Obtain your Room Condition Form from your Residence Life staff. Inspect the room or apartment. Any damaged or missing furnishings should be noted on the Room Condition form.
  • [ ] Residential Facilities will also inspect rooms and apartments near the end of each semester.
  • Any damages found at that time which are not included on the check-in portion of the Room Condition sheet will be billed to your student account.
  • [ ] Turn in your key(s)/key card and Room Condition Form at the Housing Office or at locations designated by the Housing Office. If keys are not turned in, the room, apartment and/or mailbox will be re-keyed and the charges billed to your University account.

Check-Out Fines

  • If you fail either to complete check out by the specified times or to make alternative arrangements with the Residence Life staff, you will be charged as follows:
    • If you fail to complete all the check-out procedures described above or fail to complete any procedures stipulated by the Housing Office, you will be charged a minimum of $50.00. Fines may be increased at the discretion of the Housing Office based on the degree of failure to comply with check-out procedures.
    • If you fail to check out altogether, you will be charged $100.00. Additional costs for re-keying and/or cleaning your room may also be charged to your student account.
    • If you leave personal furniture (couches, chairs, etc.) anywhere in a residence hall or apartment building you will be charged $100.00 per piece for removal and disposal.

Cancellation of Meal Plans

  • If you check out prior to the end of the academic year you must cancel your Meal Plan separately in order to receive a refund. You must cancel your Meal Plan in person in the Auxiliary Services Office, Student Services Building, or e-mail Carolyn White (). Do not rely on any office, department or personnel to inform Auxiliary Services for you.