3. Occupancy

Occupancy Requirements

  • Only students who are currently enrolled full-time (9 or more units for graduate student, 12 or more units for undergraduate students) at Biola University or who are pre-registered for the upcoming term may be assigned to single graduate housing and graduate/undergraduate married housing. For couples to qualify at least one spouse must be enrolled full-time as a Biola University graduate or undergraduate student.
  • Only students officially contracted for an apartment or house may reside in that apartment or house.
  • Single graduate housing and graduate/undergraduate married housing are contracted for the academic year, beginning with the students(s)’ move-in date and running through May 31, 2012. The contracted period includes Christmas Break, Interterm and Easter Break. Residents are considered to be occupying housing during holiday breaks and Interterm and are responsible for housing fees during these time periods even though they may not be staying in the housing assignment during the breaks.
  • Housing for the months of June through August is contracted separately and is subject to the relevant fee structure.
  • At any time you are living in University single graduate housing or graduate/undergraduate married housing you are responsible for all terms and conditions of the Biola University Student Handbook, the Housing Contract, and the Apartment Housing Handbook at the rate(s) determined by Auxiliary Services.

Part Time Students

  • Students enrolled for less than full-time coursework or who are involved only in practicum or dissertation work will be assigned to housing on a space-available basis only.
  • Part-time students and students involved only in practicum or dissertation assignments must be cleared by both the Finance Office and Auxiliary Services in order to be assigned to housing.
  • Students completing a teaching credential but not enrolled full time in a post-graduate program are not eligible for single graduate housing or graduate/undergraduate married housing.

Adult Degree Program Students

  • No housing is provided for students enrolled in the Adult Degree programs. These continuing education programs provide evening and weekend classes and are considered for the purposes of housing to be commuter programs.

Rosemead Practicum Students

  • Rosemead students who receive local practicum assignments during their final year should be aware that all housing contracts end May 31. Since practicum assignments continue through August, Rosemead students may wish to arrange alternative housing during their final year in order to avoid having to move before the end of their practicum.

Utilities

  • Biola pays water and trash disposal for all Biola graduate and married housing.
  • Residents of single student graduate housing (Biola Avenue house, Calpella houses, Fairvilla house, Figueras house, Philosophy House, Gardenhill house, Springford house, Whiterock house, The Ranch Apartments) pay for their own telephone and internet service. Biola pays for elecricity and natural gas at these locations.
  • Residents of married student housing (14339, 14345, 14353, 14357 and 14509 Rosecrans Avenue) pay for their own electricity, natural gas, telephone and internet service.

Electricity

  • To have the electricity turned on in your apartment, please call Southern California Edison at their 24-Hour Customer Service Number, 1-800-409-2365. You will need to make the request for your electricity 48 hours in advance of the date that you would like your service to begin. There is a $10 service establishment fee and a possible deposit based upon Southern California Edison criteria.
  • Be prepared with the following information to establish your service:
  • Name for the Account
  • Service Address (the address of the apartment or house)
  • Home Phone Number
  • Alternative Phone (Such as a work or cell number)
  • Social Security Number for the Name on the Account
  • Driver’s License Number for the Name on the Account
  • Name of Spouse or Roommates
  • Mailing Address (if difference from Service Address)
  • Date for Service to be turned On (Monday-Friday)

More information regarding new electric service with Southern California Edison, including an online service set-up form can be found at www.sce.com. The Southern California Edison website also contains information for transferring existing Southern California Edison service from your current residence to your new apartment.

Gas

To have the natural gas service turned on in your new apartment, please call Southern California Gas at 1-800-427-2200. You will need to make the request for your gas service at least 3 business days in advance. There is a $25 service establishment fee and a possible deposit based upon Southern California Gas criteria.

Be prepared with the following information to establish your service:

  • Name for the Account
  • Service Address (the address of the apartment or house)
  • Home Phone Number
  • Alternative Phone (Such as a work or cell number)
  • Social Security Number for the Name on the Account
  • Driver’s License Number for the Name on the Account
  • Date of Birth
  • Name of Spouse or Roommates
  • Any Previous Gas Service information (Including address and length of service
  • Mailing Address (if difference from Service Address)
  • Date for Service to be turned On (Monday-Friday)

More information, including an online service setup form can be found on the Southern California Gas website at www.socalgas.com.

Telephone Service

  • Two companies, AT&T and Verizon, provide telephone, internet and cable TV service in the local area. You will need to contact each to determine which company services your address.
  • AT&T generally provides local telephone service for Buena Park, Fullerton, parts of La Mirada and La Habra, and other communities in the 562 and 714 area codes. To set up new service or transfer your existing AT&T telephone service to your new apartment, call AT&T at 1-800-288-2020. For more information, including an online service setup form, qualification information regarding the Universal Lifeline Service, and information regarding other all of the telephone services provided by AT&T, visit the AT&T website at www.att.com.
  • Verizon provides local telephone service for Whittier, parts of La Mirada and La Habra, and other communities in the 562 and 714 area codes. To set up new service or transfer your existing Verizon telephone service to your new apartment, call Verizon at 1-800-483-4000. For more information, including an online service setup form, qualification information regarding the Universal Lifeline Service, and information regarding other all of the telephone services provided by Verizon, visit the Verizon website at www.verizon.com.

Cable TV and Internet

AT&T and Verizon both have packages which include television and internet service. In addition, Time Warner Cable provides the cable television and internet service in the local area. See their website at www.timewarnercable.com.

Vacancies

  • Vacancies will be filled from the applicant pool. In the case of unmarried residents, reasonable efforts will be made to match residents’ programs of study and life habits. Reasonable attempts will be made to notify current occupants of the move-in date of a new resident.
  • All vacancies are considered available for placement of new residents. Occupants who by their words, manner or actions cause prospective residents to hesitate to move into graduate housing may be asked to consolidate with other current occupants or to leave graduate housing altogether.
  • In the event of a vacancy in furnished apartments/houses, the "extra" furniture is not to be removed.

Contract Cancellation

  • Residents may be released from the Housing Contract if they officially withdraw from, or are no longer enrolled at, Biola University. The official withdrawal date is the date a completed Departure Form is received in the Registrar's Office.
  • Residents who wish to cancel this Contract for any other reason than withdrawal from the University must submit a written request to the Manager of Residential Facilities for review. It is likely that cancellation will be granted only if there is an eligible student available to fill the vacancy.

Important Cancellation Information

  • Regardless of when Contract cancellation is submitted or approved, official cancellation will not take effect until the resident has properly checked out of housing. Follow the procedures in the Check Out section.
  • Should a Contract be terminated, the resident must vacate the apartment or house within 48 hours unless special permission, in writing, has been obtained from the Manager of Residential Facilities (extension 5813) or his/her designee.
  • Residents who leave housing without proper Contract cancellation are still responsible for all the housing (and meal plan, if applicable) charges remaining for the entire academic year. Moving out of housing does not constitute cancellation of the Housing Contract and does not release residents from financial responsibility for all relevant charges.

Refunds

  • Residents who qualify for or are granted a cancellation of the Housing Contract will receive a prorated refund of fees already paid for the balance of that month. The apartment security deposit, less any damage costs or unpaid fees, will be refunded at the same time.
  • Refunds are calculated from the beginning of the day following the date on which residents (1) officially withdraw or are declared not enrolled by the Registrar’s Office, or (2) properly check out of graduate housing, whichever is later.
  • Neither contract cancellation nor checking out of housing constitutes cancellation of a meal plan. If Meal Plan Contracts must be cancelled in person at the Auxiliary Services Office, Student Services Building, or by e-mail to .
  • Refunds for meal plans will be calculated from the beginning of the week following the date on which the meal plan is cancelled at the Auxiliary Services Office.
  • Refunds of prorated meal charges will be applied by the Accounting Office to the student’s University account balance. Requests for cash refunds of credit balances may be directed to the Accounting Office, extension 4760.

Check-In Procedures

  • Students moving into single graduate housing and graduate/undergraduate married housing must arrange a check-in date and time with Graduate Housing. Residents will be required to sign a Housing Contract and any relevant attachments, pay prorated housing fees for the month and any unpaid portion of the security deposit, complete an Apartment Condition Inventory and pick up the apartment key(s).
  • Residents of single graduate housing assigned to apartments not owned by Biola University may be subject to specific check-in procedures required by the apartment complex management. Contact the Graduate Housing office to determine all the check-in requirements for a particular assignment.

Housing Assignment Changes

  • Residents who wish to be reassigned should contact the Graduate Housing Office (ext. 5814 or 5813) to determine whether any other appropriate assignments are available.
  • Residents who make an unauthorized change in housing may be required to return to the original housing assignment, or may be asked to leave University housing.

Visitors

  • Residents must check with apartment- or house-mates before inviting anyone to stay. All guests should have the approval of all residents prior to being invited to stay overnight.
  • Overnight guests are limited to three (3) nights per semester and must have the consent of all house or apartment residents.
  • Unmarried residents are not to have overnight guests of the opposite sex.
  • Out of consideration for all inhabitants of the residence, guests are expected to honor quiet hours after 10:00 p.m. and are expected to leave by midnight.
  • Residents who violate the visitation policy may be subject to disciplinary action and may also be removed from University housing.
  • All residents who are present at the time of a visitation violation will be held responsible for the violation, regardless of whose guest was involved.
  • Residents are responsible for the behavior of all their guests.
  • The University reserves the right to require guests to leave if they are in violation of University rules and regulations or federal, state or local laws, and/or are disturbing other residents, including non-University residents in the surrounding neighborhood.

Check-Out Procedures

  • At the end of the Academic Year residents who have not contracted for housing during the summer months are expected to check out no later than May 31. Contact the Graduate Housing Office (extension 5814 or 5813) no later than May 1 to schedule a check-out date and time.
  • Residents are considered to have checked out when all personal goods and belongings have been removed from the housing assignment, the checklist below has been completed and keys and gate/garage openers have been turned in to the appropriate office.
  • Residents who are granted a cancellation of the Housing Contract must properly check out within 48 hours from the time the cancellation is granted.
  • Failure to comply with check-out procedures will continue to bind residents to all terms of the Contract.
  • Graduate Housing staff will perform an inspection any time a resident moves out, in additional to a year-end inspection after May 31. All damages found at the time of any inspection which were not recorded on the Apartment Condition Inventory will be charged equally against the resident(s)’ security deposits. Damage charges in excess of the security deposit amounts will be billed to student(s)’ University account(s).
  • Residents may not check out for anyone other than themselves.

Check-Out Checklist:

The apartment or house must be completely clean, even if not everyone is checking out at the time.

  • [ ] The oven, refrigerator and dishwasher (where applicable) must be clean.
  • [ ] The shower, tub, toilet, sink and mirror(s) must be clean.
  • [ ] The furniture and all cupboards and closets must be free of all personal items and debris.
  • [ ] Furniture, window sills and door jambs must be dusted.
  • [ ] Kitchen and bathroom counters and floors must be clean.
  • [ ] Walls, ceilings, doors and all other surfaces must be free of pictures, posters, Poster Putty, nails and all other hanging devices.
  • [ ] Wall, ceiling, and door surfaces must be washed to remove smudges and finger prints.
  • [ ] Floors must be vacuumed (carpet) or mopped (tile).
  • [ ] All personal belongings of the departing resident(s) must be removed.
  • [ ] All trash should be removed to outside dumpsters.
  • [ ] The check-out portion of Apartment Condition Inventory must be completed and turned in to Residential Facilities.
  • [ ] Key(s) must be turned in to the appropriate office. Contact Graduate Housing (extension 5814 or 5813) to find out where key(s) should be turned in.

In addition, the last person to check out must be certain that:

  • [ ] The refrigerator/freezer is completely empty and is clean.
  • [ ] All trash is removed to outside dumpsters.
  • [ ] The balcony or patio (where applicable) area is free of all personal items and trash and is swept and free of dirt and cobwebs.
  • [ ] Any garage, carport or external storage is empty of all personal items and trash and left unlocked.