STUDENT FORMS
ABD Form (PDF)
Required for students enrolling in the following programs: BOLD and MBA.
Address Change (Update online)
In order to update your billing address, along with other pertinent student information, login to BSI and then click on "Update My Info - Change your address and accounting information" and then click on "Student Information Form."
Address Change Form (Update in writing)
You may choose to update your billing address in writing by utilizing this form and mailing it to the attention of the Registrar's Office.
CMAS Form (PDF)
Required for those receiving Title IV Aid (Stafford loans,
PLUS loans
Pell Grants, SEOG, Nursing loans, Perkins loans).
Deferred Payment Form (Update online)
To complete for the first time or to update your Deferred Payment Form, login to Portal and then select "Update My Info - Change your address and accounting information" and then click on "Deferred Payment Information Form."
Deferred Payment Form (PDF)
Required for all students except those paying in full at registration.
Departure Card (PDF)
Required for all students upon graduation or departure.
Ferpa Form (Update online)
To complete for the first time or to update your Ferpa Form, login to Portal and then select "Update My Info - Change your address and accounting informtion" and then click on "Accounting FERPA & 1098T Form."
Ferpa Form (PDF)
Required for all students to complete registration.
Refund Request Form (PDF)
Payments to student accounts which result in a credit balance will be refunded upon request by completing this form and submitting it to the Accounting Department.
Student Payment by Wire (PDF)
Instructions for sending monetary wires for the purpose of
payment student bills.
Summer Address Form (PDF)
Required of all students who will have a change of address during the summer.
INTERNAL FORMS
Check Request Form (no longer used)
With the conversion to Banner, new forms will be used when requesting disbursements (checks). The forms will require new Fund, Organization and Account numbers. Here is a brief overview to know which form to use when:
- Purchase Requisition: To acquire goods and other payments which are not compensation or reimbursement related
- Reimbursement Requisition: To request a reimbursement for out of pocket expenses incurred on behalf of the University. (A separate, special reimbursement requisition forms are to be used when accounting for a cash advance.)
- Compensation Requisition: To request payment for services to employees and/or independent contractors. (Do not request contract labor or maintenance service compensation using this form; rather, use a Purchase Requisition form.) See back of the form to determine if you can use this form.
- Cash Advance Requisition: To request an advance for incidental expenses while on Biola-related business trips or other Biola-related incidental event expenses.
Due to changes in procedure, check requests will no longer be accepted in the Accounting office. We thank you in advance for your understanding.
AP Direct Deposit Form (PDF)
Form is used to initiate direct deposit of Accounts Payable payments.
Banner Account Numbers (PDF)
This is a list of Banner Account numbers for departmental use.
Cash Advance
There are three forms that relate to each cash advance:
- Cash Advance Requisition
- Cash Advance Guidelines Form
- Cash Advance Report
Cash Advance Requisition (PDF)
Form is used to request a cash advance from Biola University for Biola business expenditures before the expenditures actually occur. If the expenditures have already taken place, please see and use the Reimbursement Requisition (PDF).
Cash advances can only be issued to a current Biola employee or a current Biola student; that person is responsible for the cash as well as all the documentation/receipts to clear the cash advance.
Cash advances cannot be used for service, payroll, or rental items (e.g., lodging rental or equipment rental). The person checking out the cash advance is responsible for collecting the tax reporting information when such information is required (i.e. gift card of gift certificate).
Please note that if a cash advance requestor has been set up as a direct deposit in Accounts Payable, the cash advance will be processed as a direct deposit accordingly unless your special request for a physical check is made for that particular cash advance on the Cash Advance Requisition.
Cash Advance Guidelines Form (PDF)
This form must be read, completed, and signed by the requestor for each cash advance requested. The cash advance will not be released until the Cash Advance Guildelines Form is received by Accounting.
Cash Advance Report-with U.S. Currency Items (PDF)
Cash Advance Report-with Foreign Currency Items (PDF)
A cash advance is similar to a loan. When a cash advance is checked out, the amount is recorded on Biola's books as a receivable, and the person checking out the cash advance is reponsible for it. In general, the payee has two weeks from the cash advance issuance date to clear the cash advance.
Please use the cash advance report to report all the business expenditures related to the cash advance checked out. If your receipts are all in U.S. currency, please report your expenditures on the Cash Advance Report-with U.S. Currency Items (PDF). If your receipts are in foreign currency, please report your expenditures on the Cash Advance Report-with Foreign Currency Items (PDF). If a cash advance remains outstanding beyond a reasonable period of time, the cash advance amount may be reported as taxable income to the payee.
Compensation Requisition (PDF)
Form is used to request payment for services to employees and/or independent contractors. (Do not request contract labor or maintenance service compensation using this form; rather, use a Purchase Requisition form.) See back of the form to determine if you can use this form.
Journal Voucher Form (PDF)
Form is used to record transactions on Biola's books. The Journal Voucher form can be used to:
- transfer or correct a charge or expense from one Biola department to another Biola department
- transfer or correct a charge or expense from one account to another account within the same Biola department
- interdepartment billing
The Journal Voucher form must be printed on yellow, legal-sized paper and must bear the approval signature of an authorized signer of the Biola departmental account being charged. All backup paperwork and documentation should be attached to the Journal Voucher. All Journal Vouchers must be turned in to the Accounting Department by the last business day of the month and are subject to the Accounting Department's approval prior to being posted to the general ledger. Please note that Journal Entry (JE) forms are no longer used; please use the Journal Voucher form instead.
Payroll Direct Deposit Form (PDF)
Form is used to initiate direct deposit of wages for Students, Faculty, and Staff employed at Biola University.
Purchase Requisition Form (PDF)
Form is used to acquire goods and other payments which are not compensation or reimbursement related.
Reimbursement Requisition (PDF)
Form is used to request reimbursement for business-related expenditures that have already been purchased and paid for. However, expenditures related to payroll, service, labor, or honorarium cannot be reimbursed on the Reimbursement Requisition form. Please do not use this form to report and clear a cash advance you have checked out to pay for the expenditures. All expenses must be approved in advance by your supervisor and/or PAC team member, and the Reimbursement Requisition form must bear the approval signature of an appropriate authorized signer of the departmental account to be charged. Please refer to Employee Handbook section 6.7 for general reimbursement and expenditure guidelines.