2007-2008 PLANNING ROAD MAP

Including
Goal, Mode of Operation, Steps to Take, and Timeline
Updated: October 17, 2007

Download the 2007-2008 Planning Road Map (PDF).

Goal:

To present a revitalized University Strategic Plan to the Biola Board of Trustees for its annual retreat, September 25-27, 2008, and then to the Biola University community

Mode of operation, as committed in the President’s Entry Plan:

• “Thoughtful pace of change.”
• “Shared approach, rather than top down.”
• “Working collaboratively.”
• “Explore all options” and “grapple with the implications of each option.”
• “Come to a decision.”

Overview Calendar

Sept./Oct. 2007	Define process, assign teams, and get started (steps 1, 2, 3).
Oct. 2007 – Feb. 2008	Provide scenarios and gather the answers to the questions and complete core priority Centennial Conversations input.
Jan. – Mar. 2008	Assemble and apply answers and input from core priority Centennial Conversations to initiatives and narrative.
Apr. – Aug. 2008	Disseminate, communicate and discuss with constituents.

Steps toward the revitalized University Strategic Plan:

1. Define the planning leadership responsibilities.

1.1 The President will lead the University’s planning process.

1.2 The PLT will serve as the University Planning Group (UPG) Executive Committee, as part of their ongoing decision making responsibility.

1.3 The existing Initiatives Task Force membership will continue to function in chairing subcommittees, (proposing growth scenarios, leading the strategic planning research, and composing the recommendations for the PLT.

1.4 The University Planning Group will remain in tact, as counselors and advisors to the PLT.

1.5 Wes Willmer will continue as the UPG committee chair, staffing the President.

1.6 Gary Miller will coordinate/administrate all the Centennial Conversations Editorial Committee (CCEC) activity.

2. Provide interaction and continuity with existing documents and processes.

2.1 Academic Plan.

• Complete presentations to constituents.
• Incorporate current Academic Plan priorities into the University Strategic Plan Initiatives (9/07).

2.2 “Foundational Decisions Needed to Accomplish the Initiatives and Move Biola Forward” document. (See Number 5.)

• Using the mode of operation, develop a process (9/07). (See section 3.)

2.3 Initiatives to Strategic Plan.

• Revise initiatives, using data from answered questions, and add goals and objectives, as needed (1/08 – 2/08).
• Have the Initiatives Task Force leadership present the revitalized initiatives to the President, the PLT, and the full UPG (1/08 – 2/08).
• Expand initiatives, as needed, to accommodate “core priority conversations” and other ideas (1/08 – 2/08).

2.4 Narrative introduction to Strategic Plan. (See Number 6.)

• Needs to be updated, once the initiatives are confirmed (1/08 – 3/08).

3. Commission Task Force Teams (9/07) out of the President’s Leadership Team/Executive Committee of the strategic planning process to assemble a representative team and process to provide scenarios, formal recommendations and challenges (to be processed by the Initiatives Task Force and the UPG), in response to the questions in the March 2007 document, “Foundational Decisions Needed to Accomplish the Initiatives and Move Biola Forward.” (Wes Willmer to coordinate and administrate.)

3.1 Growth/Enrollment and Academic Programs (emphasis on new markets). Commission Greg Vaughan, Chris Grace, and Todd Pickett as co-chairs and Irene Neller as secretary to answer these questions, with a starting presupposition of growing at 2.6 percent.

3.2 Facilities (emphasis on parking). Commission Ken Bascom and Gary Wytcherley to assemble a team to answer these questions.

3.3 Finance/Fundraising. Commission Adam Morris and Dave Koontz as co-chairs and Ron Mooradian as secretary to research and draft answers to these questions, including setting an ambitious/comprehensive fundraising (campaign) goal and a responsible financial model to resource these bold initiatives.

4. Organize and launch six “core priority Centennial Conversations” (10/07) with the President on strengthening Biola’s priorities that are at our ideological core and are inherent to the Strategic Plan’s success, with the expectation that, from these conversations, new aspirations will be drafted. (Gary Miller to coordinate and administrate)

4.1 President commissions six faculty-led teams, involving representation from across the academic areas (10/07).

4.2 The outline of core issues includes these six areas:

• Biblical fidelity.
• Educational excellence, national and international influence.
• Intentional diversity.
• Global awareness/urban involvement.
• Community vitality.
• Spiritual maturity and transformation.

4.3 Each faculty-led editorial team will engage the broader Biola community and then draft an eight to ten-page paper that will develop: (1) a case/rational for the area; (2) what do we pledge/commit to move forward; and (3) dreaming/thinking big about how Biola might make its impact deeper and wider.

4.4 Have the papers reviewed by the larger, twelve-member author and co-author (Centennial Conversations Editorial Committee) editorial team and the UPG in early February.

4.5 Have a public presentation/hearing on each topic (Centennial week, 2/25/08 - 2/28/08, in an academic conference format and/or chapel).

4.6 Present to the UPG (2/08).

4.7 Combine papers into one document, as a product of the 100th Anniversary. President Corey will serve as senior editor.

4.8 Determine and recommend where the suggestions fit within the University Strategic Plan narrative and the initiatives structure (2/08 - 3/08).

5. Apply answers to the “Foundational Decisions Needed,” as well as “core priority Centennial Conversations,” to the initiatives.

5.1 Reaffirm the initiatives leadership, and keep the initiatives assigned to them, with ownership (9/07).

5.2 Involve the lead individuals of the initiatives in the process of making the decisions (9/07).

5.3 Meet consistently with the Initiatives Task Force to gain their ownership in the process (9/07).

5.4 Once the “Foundational Decisions” are reached, have initiative leaders recommend application of the answers to the initiatives (12/07 – 2/08).

6. Refresh and update the plan narrative.

6.1 Determine who should be involved and who should handle this (10/07).

6.2 Incorporate the President’s areas of emphasis and his style (12/07 – 3/08).

6.3 Fold in the Academic Plan priorities and themes (10/07 – 12/07).

6.4 Have the Initiatives Task Force Group (including the PLT) edit the new plan (1/08 – 2/08).

7. Collaborate and communicate with campus constituents.

7.1 Present process to PLT and Trustees (9/07).

7.2 Involve the Initiatives Task Force in drafting the plan road map.

7.3 Maintain presidential spokesperson leadership of the plan.

7.4 Get UPG ownership (10/07).

7.5 Send a letter to campus from the President that outlines the process for the year (10/07).

7.6 President presents the draft plan to schools, Faculty Town Hall, Associated Students, Alumni Board, and Parent Council (4/08 – 5/08).

7.7 UPG members share the plan with their constituents.

7.8 President shares the plan with staff (6/08).

7.9 President takes to the Biola Board of Trustees the President’s plan to launch Biola’s second century (9/08).

Road Map Timeline

Key:
UPG = University Planning Group
ITFG = Initiatives Task Force Group
CCEC = Centennial Conversations Editorial Committee

I. Provide scenarios and gather the answers to the questions and core priority conversations input (9/07 – 1/08)

Date		Activity
Sept. 11, 2007		PLT agrees on process outline.
Sept. 12, 2007		Communicate executive committee changes.
Sept. 14, 2007		Communicate process to the Biola Board of Trustees.
Sept. 2007		Commission the teams’ leadership.
Sept. 25, 2007		Discuss road map with Initiatives Task Force Group (ITFG).
Early Oct. Oct. 10, 2007 Oct.-Dec. Oct. 23, 2007		Select CCEC co-authors ITFG—Parking scenarios. CCEC research, consult others, write. Present road map to full UPG and discuss planning issues.
Oct. 2007 Early Nov. Nov. – Jan. 2008 Nov. 5, 2007 Nov. 15, 2007 Nov. 28, 2007		Communicate the process to campus/encourage discussion. Leadership meeting of CCEC co-authors CCEC researches, consults others, writes ITFG meeting—Parking. ITFG meeting—Finance. ITFG meeting—Growth/New Markets.
Nov. 29, 2007 Dec. 5, 2007 Dec. 12, 2007		President discusses planning with CID. President discusses planning with chairs. ITFG meeting.

II. Assemble and apply answers and core priority conversations input to initiatives and narrative (1/08 – 3/09)

Mid-Jan. 2008 Jan. 18, 2008 Jan. 21, 2008 End of Jan. 2008 End of Jan. 2008	CCEC meets to critique papers CCEC submits first draft to President/Provost CCEC circulates draft among author/editorial committee members CCEC meets to critique papers Full UPG – three ITFG teams present scenarios.
Early Feb. 2008 Feb. 7, 2008 Early Feb. 2008 End-Feb. 2008 Feb 25-29, 2008	President discusses planning with CID and chairs. CCEC sends revised drafts to UPG CCEC presents at full UPG meeting. Full UPG—answer Questions. CCEC public presentation to campus in Chapels (M-F).
March 2008 Early Mar. 2008 Mid-Mar. 2008 End of April	CCEC revises and prepares publication. CCEC – campus symposia (papers posted on web) Full UPG to review recommendations, including initiative changes and narrative. Full UPG meeting.

III. Disseminate, communicate and discuss with constituents (4/08 – 8/08)

April 2008 April 7, 2008 Apr./May 2008 June 2008	CCEC revises and prepares publication President presents plan to Town Hall. President presents plan to campus schools, parents, alumni, etc. President presents plan at staff training day.
July 2008	Finalize revisions/clean up narrative.
Aug. 20, 2008	Mail plan to Biola Board of Trustees.
Sept. 25-27, 2008	President reports to Biola Board of Trustees.

As a result of this process, we will have a revitalized University Strategic Plan that is comprehensive, realistic, challenging, and collaboratively designed.